Create & Manage Wordlists

This article provides both visual and written instructions for creating and assigning highlighted terms for a project.

Wordlists - Highlights

Wordlists are lists of words or phrases in quotation marks set out separated by hard returns with highlight colors specified to readily show the presence of these terms within any document in the dataset viewed by a Team member assigned to the wordlist. The purpose of a wordlist is to draw the reviewers’ attention to the appearance of a word or phrase and allow them to quickly navigate a document in the viewer to each occurrence of the word or phrase in its original context.

1. Login to Reveal as an Administrator.
2. Click Project Admin in the navigation bar  at left.
3. Project Admin will open in a new window.
4. Select Wordlists. The screen will open to the Highlights tab.
5. You will see a table of all existing Wordlists; here you may --
   1. +Add a new wordlist.
   2. Edit an existing wordlist.
   3. Delete an existing wordlist.
   4. Assign Teams to an existing wordlist.
6. To add a new wordlist.
   1. Click +Add.
   2. Enter a name for the wordlist (required).
   3. In the Words box, enter the Words (or phrases in quotation marks) to be highlighted for this wordlist. Wildcards may be used with single words for highlighting, but not within phrases.
      
      

1. 1. Note that Wordlist Terms are separated by being placed on a new line. Multi-word phrases must be placed in quotation marks for highlighting. 
   2. Select the Highlight color to be used for terms in this wordlist. If using a pale color, don't forget to uncheck Use white text.
   3. Click ADD.
   4. In the Highlights table, select the new wordlist.
   5. Click Assign Teams to select the Team or Teams that will see the highlights for this wordlist during review. 
      
2. To Edit a wordlist:
   1. Select a wordlist from the table. 
   2. Click Edit.
   3. Any aspect of the wordlist may be changed or updated here. 
      
   4.  Click EDIT when done. 
3. Once assigned, Team members may turn off the display of available wordlist highlights in the Document Review screen where an excessive number of highlighted terms in the Viewer may distract from search terms.
   

Last Updated 4/11/2024